What is Microsoft Forms and How to Use it?

Microsoft Forms is a powerful web-based app accessible on all browsers and platforms that allows you to create online surveys, quizzes, and polls with ease. We can see real-time results or responses when any user submitted for any Survey, Research, Quizzes, Feedback forms, Registrations, etc. It’s like a virtual way to gather feedback or information from people, whether it’s your team, customers, or friends.

Let’s see some most awesome features:

Microsoft Forms
Microsoft Forms
  1. Easy Question Types: Microsoft Forms offers a variety of question types, like multiple-choice, text, rating, and more. You can mix and match them to suit your needs and keep your respondents engaged.
  2. Simple Interface: The interface is super intuitive, making it a piece of cake to create and customize your forms. You don’t need any coding or design skills; just drag and drop elements to build your perfect form.
  3. Beautiful Themes: Spruce up your forms with eye-catching themes and colors to give them a personalized touch. Whether it’s for a party invite or a serious survey, you can make it look appealing without any hassle.
  4. Real-time Responses: As soon as respondents submit their answers, you can view the results in real time. No, waiting around for data; it’s there at your fingertips!
  5. Share with Ease: Sharing your forms is as easy as pie. You can generate a link, send it via email, or even share a QR code. Connect with your audience effortlessly.
  6. Collaboration: Need a team effort? You can collaborate with others in real-time, making it a fantastic tool for group projects, team surveys, and brainstorming.
  7. Smart Analytics: Microsoft Forms automatically generates neat charts and summaries for your responses. It’s like having your own data analyst – understanding the results is a breeze.
  8. Mobile-Friendly: Whether your respondents are on a laptop, tablet, or phone, the forms are mobile-friendly, ensuring a seamless experience for everyone.
  9. Anonymous Responses: If you need to collect data anonymously, you can enable that option, providing respondents with a sense of privacy.
  10. Data Export: Want to crunch the numbers on your own? You can easily export the data to Excel and dive deeper into the insights.
  11. Notifications: Stay in the loop with email notifications whenever someone responds to your form.
  12. Built-in Security: Microsoft Forms has robust security features to keep your data safe and secure.
  13. Branching Logic: Create dynamic forms with branching logic, showing different questions based on previous responses. It’s like tailoring the form to each respondent’s unique needs.
  14. Quiz Mode: Turn your form into a fun quiz with automatic grading. Great for testing knowledge or organizing a trivia night.
  15. Integration with Microsoft 365: It seamlessly integrates with other Microsoft 365 apps like Excel, SharePoint, and Teams, making it a powerful addition to your toolkit.


Do I need to create a Microsoft account to create Microsoft Forms?

Yes, you can sign in to your Microsoft Work or personal account.

Can everyone see the answers on Microsoft Forms?

No, It demonstrates how your co-authors can help add content, evaluate replies, and share your form with others only when you invite them to participate in your form or quiz. Anyone who has access to your form’s collaborate link and has been assigned as a co-author can view and edit both the questions and the response data.

How do I clear answers in Microsoft Forms?

Yes, Go to the Responses tab, click the three dots (ellipses) in the response panel, and then select Delete all responses to remove previously submitted responses.

How do I see answers in Microsoft Forms?

Yes, Open the form for which you need to review the results, and choose the Responses tab next. To view each respondent’s complete response, select View Results.

Can Microsoft Forms detect cheating?

No, Microsoft Forms is unable to identify fraud on its own. To lessen the likelihood of cheating on online tests, it can be combined with other programs.

Can Microsoft Forms be tracked?

Yes, Maintain a spreadsheet in Excel Online (Business) to track replies from Microsoft Forms. Both an Office 365 Outlook email and a Microsoft Teams notification should be sent.

How to create quizzes in Microsoft Forms with a time limit?

Yes, You may specify a time restriction for forms and tests in Microsoft Forms. Setup the timer by going to Settings, select Time Duration, and enter Minutes for time duration for Quiz.

Can you do approvals in Microsoft Forms?

Yes, you can do it with the help of Microsoft Power Automate. We must utilize Microsoft Power Automate in sync with Microsoft Forms. In Power Automate, you can create cloud flow or automated flow with a readymade template for the approval process.

How to use Microsoft Forms for event registration?

You can create an event registration form with simple steps. Create New Form and Click on Choices to add many event registration questions to Form.

Can I use Microsoft Forms for free?

Yes, you can do it. Microsoft Forms is free, but you must have an Office 365 subscription; no license is required.

What permissions are allowed when sharing with others and co-authors?

Your co-authors won’t be able to modify the access level to Users with an Office 365 work or school account can view and edit if you, as the form owner, have set it to People in my company can view and edit. The only person who may choose a different permission setting is you, the form’s owner.

What are the limitations of Microsoft Forms?

Yes, there are some limitations.
100 questions limit in MS forms.
Users cant update or come back to finish their responses.
In addition to the restriction of 100 questions per form, you can only submit 2 to 10 answers when using the ranking question.
Choice fields can store or save only 60 options.
Maximum of 4000 Characters in user responses.
External users cannot upload files. When a file upload feature is added, MS Forms immediately disables access for outside users and cannot be enabled via settings.

How to use Microsoft Forms on mobile?

You may access Microsoft Forms directly from your phone on Android and iOS thanks to Microsoft’s creation of a mobile-friendly version of the software. You can create forms using this responsive version of Microsoft Forms from your preferred browser; simply sign in.

Bottom line

Remember, Microsoft Forms is a versatile tool from Microsoft Technology Stack, that can be used for a variety of purposes, from surveys and feedback forms to quizzes and event registrations. So, get creative, have fun, and start gathering valuable insights or engaging your audience in a whole new way! Happy form-making!

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